Freedom of Information
The Freedom of Information (FOI) Act was passed in 2000 and became fully effective in 2005. It allows any member of the public to request access to information held by public sector organisations in the UK, including the NHS.
The Act differs from the Data Protection Act (1998) in that it allows you to request non-personal information. So, for example, where you should use the Data Protection Act to access your medical records called a Subject Access Request, you would use the FOI Act to access general business information held by the CCG. If you would like to access your medical records, please refer to Subject Access Requests section below.
How to Request Information
Requests made under the Act must be submitted in writing, including a name and contact address. Email requests are perfectly acceptable, as long as it is possible to reply to your email address.
Contact details are as follows:
The FOI Coordinator,
Bracknell and Ascot Clinical Commissioning Group,
King Edward VII Hospital,
St. Leonards Road,
Berkshire, SL4 3DP
Alternatively, send an enquiry using our online form below.
The CCG has an obligation to answer your request within 20 working days.
There are some exemptions to the disclosure of information under the Act, which may mean we cannot supply you with everything you have requested.
The FOI Publication Scheme describes the information held by the CCG which is routinely made available to the public, with details of where to find it. You should not need to make a specific FOI request to access this material. You can view our Publication Scheme here.
The Information Commissioner
The Information Commissioner is the government official responsible for overseeing information laws in the UK. Any complaints or queries around the FOI Act can be directed to this office. The website of the Information Commissioner can be found at https://ico.org.uk/.
Subject Access Request
Under the Data Protection Act 1998 you, or someone acting on your behalf with your consent, have a right to request access to view or obtain a copy of any personal information we hold about you, this is called making a Subject Access Request.
An individual does not have the right to access information recorded about someone else, unless they are an authorised representative (acting under a Power of Attorney or a Court of Protection Order), have parental responsibility, or are acting on behalf of a deceased person (Access to Records Act 1990).
A subject access request must be made in writing and can be submitted via email, fax, post, social media or using the online form. The requestor does not need to state or refer to “Subject Access Request” or the “Data Protection Act” when making a request; however, it may help to ensure requests are processed without delay if they do state “Subject Access Request” in correspondence.
Organisations must respond to a subject access request promptly and in any event within 40 calendar days of receiving it. When responding to a request, it is an offence to alter the material before it is released. There maybe a charge to have a copy of your record provided, however you will be informed of this prior to your record being disclosed.
If Bracknell and Ascot CCG does not respond appropriately to requests for personal information, the requestor could make a complaint to the Information Commissioner’s Office.
For further information about Subject Access Request, please see our Subject Access Request Policy.
If you wish to make your request in writing, please complete the online form above.